Meeting Room Use Policy

Skip Top Navigation Skip to Main Content

Meeting Room Use Policy

When not being used for Library sponsored activities, the Library's meeting rooms are available for use by non-profit Henderson County based community organizations. Proof of tax exempt status may be required to establish eligibility. Library use of the meeting Rooms is a first priority and the Library reserves the right to cancel a reservation if a room is needed for that purpose. Use of the meeting rooms does not constitute an endorsement of the views of the user of the room by the Library. The Library subscribes to the tenets of the Library Bill of Rights, which states in part, Libraries which make exhibit spaces and rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Eligibility:

Groups may use a library meeting room if:

The organization is non-profit
The meeting is open to anyone
No admission is charged, nor solicitation of funds/donations

Meeting Rooms cannot be used for:

Private parties
For-profit activities
Any activity where admission is charged
For any exclusive group

Available meeting spaces:

Main Library Reservation Form (MS Word) Reservation Form (PDF)

Kaplan Auditorium
Seated capacity: 155
Standing only capacity: 215
Seated with tables capacity: 72
Children's Auditorium (Capacity: 50, Children's Activities Only)
Study rooms A,B,C,D, and E (First come first serve basis, no reservations - can be used for 3 hours at a time)

Fletcher Library Reservation Form (MS Word) Reservation Form (PDF)

Meeting Room (Seated capacity: 50)
Basement (Seated capacity: 102, Seated with tables capacity: 48, Standing only capacity 140)

Etowah Library Reservation Form (MS Word) Reservation Form (PDF)

Meeting Room (Seated capacity: 70, Seated with tables capacity: 35, Standing only capacity 100)

Application Process: next page