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Meeting Room Use Policy


When not being used for Library sponsored activities, the Library's meeting rooms are available for use by non-profit Henderson County based community organizations. Proof of tax exempt status may be required to establish eligibility. Library use of the meeting Rooms is a first priority and the Library reserves the right to cancel a reservation if a room is needed for that purpose. Use of the meeting rooms does not constitute an endorsement of the views of the user of the room by the Library. The Library subscribes to the tenets of the Library Bill of Rights, which states in part, Libraries which make exhibit spaces and rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Eligibility:

Groups may use a library meeting room if:
  • The organization is non-profit
  • The meeting is open to anyone
  • No admission is charged, nor solicitation of funds/donations
Meeting Rooms cannot be used for:
  • Private parties
  • For-profit activities
  • Any activity where admission is charged
  • For any exclusive group
Available meeting spaces:

     Main Library  Reservation Form (MS Word)  Reservation Form (PDF)
  • Kaplan Auditorium
    Seated capacity: 155
    Standing only capacity: 215
    Seated with tables capacity: 72
  • Children's Auditorium (Capacity: 50, Children's Activities Only)
  • Study rooms A,B,C,D, and E (First come first serve basis, no reservations - may be used for up to 3 hours per day)
      Fletcher Library  Reservation Form (MS Word)  Reservation Form (PDF)      
  • Meeting Room (Seated capacity: 50)
  • Basement  (Seated capacity: 102, Seated with tables capacity: 48, Standing only capacity 140)

     Etowah Library  Reservation Form (MS Word)  Reservation Form (PDF)      
  • Meeting Room (Seated capacity: 70, Seated with tables capacity: 35, Standing only capacity 100)
Application Process: next page